Tag Archives: time management

How Do You Protect Your Time?

As business owners, we are great multi-taskers – whether it’s at home or in the work environment. We’re so used to multi-tasking that we don’t always stop to assess whether the task currently being worked on is actually adding to our bottom line... or just depleting our energy.

We can solve the drop in energy by having a quick break, taking a walk or having something to eat. Time however, is the one resource that isn’t renewable... once it’s gone, it’s gone for good. Therefore, the biggest business shift you can make is to get control on how you spend your working hours.

What follows are the three biggest secrets to protecting your time, whilst magnifying your sense of freedom, increasing your accomplishments and boosting your energy levels... whilst increasing your bottom line.

Hire an extra pair of hands

Whether you hire someone to help you clean your house and run your errands, or an assistant at work to answer your emails and schedule your tweets, hiring extra help will save you precious hours every week.

You really can’t do it all... and you don’t need to do it all. Loosen your urge to be in control of everything and hand the smaller jobs over to someone else.
Allocate your time

Don’t just schedule in your client appointments... schedule your regular tasks, projects and activities into your diary each week. Block time off to complete your action points, rather than writing a separate to-do list, schedule a block of time to complete your accounts.

Whilst you are allocating blocks of time, slot in a couple of 15 minute blocks each day to answer your email... this will enable you to stay focused on the task in hand, rather than constantly checking for new messages.

Focus on the task in front of you

Whilst you are working on a particular project or task, turn off your phone, switch off your email notifications and shut down those social media sites! Dedicating your focus to the task in hand will keep you from procrastinating... and will lead to an increased cash flow in the long run.

It may be difficult for you at first, as we have all become so used to being constantly available, however switching off those distractions will increase your productivity and motivation.

Your time is a precious commodity to you... one that other people and tasks will intrude into, if you allow it. Following these secrets will ensure you are protecting your time whist making the best use of it... and it will pay dividends to both your energy levels and your business success.

This week I invite you to think about how good you are at making the most of the hours available to you. Do you protect your available hours and your energy? What steps can you take towards controlling your working day? Share your business time-saving strategies in the comments box below.

Posted in Business strategies, Critical Thinking, Define Your LIfestyle, Energy Management, Lifestyle Design, motivation | Tagged , , , , , , , , , , , | Leave a comment

Make More Time For Yourself!

Do you ever sit down at the end of the week and wonder where the time has gone? Are you so busy that you can’t remember the last time you had any time off... and even fitting in an hour to yourself seems like an impossibility right now?

You want more time for yourself... but your business has swallowed your life?!

You see, as Michael Gerber said in the The E-Myth most of us get into business because we want to be our own boss- and then down the line we realise that we’re so caught up in the flurry of day-to-day stuff and stress that the Lifestyle goes down the tube!

But times are changing and more and more business owners are undergoing what I refer to as “The Lifestyle Shift”.  They are waking up to the fact that they are the boss, and therefore should be able to design their business to fit their lifestyle... not the other way around!

If you’re recognising that it’s time for you to have more time for yourself, your family, and for your dreams, then read on...

Your lifestyle is ultimately your life’s work.

We are all artists, whether we acknowledge that or not. And every day we are gifted with a canvas upon which to create our design.

We are now operating in the Information Age, at a time of great wealth and great possibility. Yet seemingly intelligent people continue to operate under old assumptions. 

Too many people I know “work hard” for no other reason than they thought that’s what they were expected to do.

But let me tell you... there has never been a greater time than now to design YOUR life into the lifestyle you want.

How do you design your life?

Firstly... Wake up to the fact that YOU ARE THE BOSS. 

Your life is the way it is because you let it be that way- either by your actions or non-actions.   You are tolerating it, or fostering it, or forcing it to be just how it is. 

Most of us get so busy just getting the work done that we forget to take stock and remember who's in charge.

YOU started your business.  It is a direct reflection of you. 

So isn't it time to take responsibility for your deepest desires and start making it JUST HOW YOU WANT IT?

My greatest wish for you is that you live a life of self-expression. By that I mean that your life is an expression of your unique identity.

If you would describe your lifestyle as anything less than awesome, you are not taking care of your most precious gift... YOUR gift of life!

After all... you’re the person running this show, and if you can’t have it the way you want it, who on earth can?!

You know if your life isn’t designed to your spec, I think it’s just that you’ve got a bit lazy.

We get lazy because questioning our assumptions and making changes in the way we operate is actually harder to do than work 70 hours a week!

So what can you do?

Take half a day for yourself. 

Do it. Get out of your routine. 

Go to a place that conjures up "the sacred" for you.  That place is different for everyone... for some it’s a church, for others a park, for some a bookshop or even the shopping mall!

Its wherever you feel connected to your creator, the universe or your higher self.  Spend a couple of hours just hanging out with yourself, and then in that space - ask yourself one simple question:  "is your business supporting your lifestyle or eating away at it?" 

Make no mistake- if it is not actively building it up, it is wearing it away slowly through attrition.  There is no middle ground here.

What one thing could you do this week to move you out of your comfort zone and towards reclaiming your life? Here and now, commit to taking action this week. Leave me a comment... what are you committing to?

Draw a line under yesterday... it’s gone. Today sees you on the journey towards the rest of your life, and remember... YOU’RE the driver!

Posted in Define Your LIfestyle, Flow, Inspiration, Lifestyle Design, motivation | Tagged , , , , , , | Leave a comment

Leveraging Your Events And Seminars

Many people in our industry see their events... workshops and seminars... as their final product. What I mean by that is that they spend loads of time delivering seminars but at the end of the event, the product does not continue making money.

When I work with entrepreneurs who want to build lifestyle businesses, one of the first lessons they learn is that an essential element of building a lifestyle business is that leveraging your time is key to your business growth.

The age-old “trading time for money” model... where you charge an hourly rate, or only get paid for work that you do, will limit your income to the number of hours you are able to work each day/month.

But... taking this one step further, are you leveraging your events too?

What do I mean by leveraging your event anyway?

Say you run a seminar, and you get 50 attendees in the room. At the end of your event, 25 people register for your coaching program, so you now have two revenue streams from the event... ticket sales and sales from stage.

Leveraging your events introduces a third, fourth or even fifth revenue stream. It means you could if you wanted to; never have to deliver the seminar ever again!

It’s all AV baby!

If you’ve been to any of my events, you’ll know that we have our Audio Visual (AV) guys there filming the entire time.

Following the event, the videos are edited and turned into physical DVD’s, and online videos that we sell as a separate product.

You could also rip the audio from the videos to create MP3s or CD audio products to be sold as a separate product?

Taking excerpts from the videos, you can create a free mini-series... a lead generator that your community opt in to receive?

Virtual events too!

Think about the teleseminars or webinars that you run too. It’s usually pretty simple to record online broadcasts, and they can also form part of a physical product.

Having leveraged the event, and sold the recordings as a separate product, you can also bundle them into your high-ticket big packs... adding a huge amount of value into your higher priced offerings.

Do you get the idea?

So, what I’d like to invite you to do this week is to think about all the “in-person” stuff that you do in your business... whether it’s virtual such as webinars, or when you’re physically present at your seminars and workshops.

Consider how you can leverage these events to create more time and build additional (passive!) revenue streams.

Stop seeing your events as your end product and start thinking how you can make them work smartly for you in your lifestyle business.



Posted in Business strategies, Define Your LIfestyle, Energy Management, Flow, Inspiration, Lifestyle Design, Marketing, public speaking | Tagged , , , , , , , , | 2 Comments

Help- I am Overwhelmed! 10 Simple Steps to Overcome Overwhelm.

I’ve just got back from 3 weeks sailing in the Ionian.  And frankly, I’m more relaxed than I have been for a long time.  And the perspective has helped me to realise that over the years I’ve developed some damn fine strategies for dealing with overwhelm.  Odd I know.  But let me explain…

One of the biggest problems most of us face from time to time is that moment when we look up to the heavens and cry “I am overwhelmed!” We  have too much to get done in too short a time period.  You’ve been there right?

Of course the problem is that the more overwhelmed you get, the more ineffective you get at dealing with it.  What a conundrum?!  Overwhelm is kryptonite to your executive functioning, so the worse it gets, the worse you get, and the vicious cycle repeats.

Oddly, I haven’t been at problematic overwhelm levels for quite some time.  And believe me, if I let you in on the behind the scenes of what’s been happening in my life since March of this year, I’d have every reason to be!  Sometimes one area of your life doesn’t go according to planned and you can get a bit overwhelmed…and then there’s those really special periods in life when almost all areas become challenging at the same time.

I’ve recently had one of those times.  Lets just say- I needed the holiday!  But it was in this wildly chaotic time, that I realised just what was important in my life.  We survived the madness, and while on holiday, reflecting back on it all- I was forced to see that I have some great strategies in place for dealing with overwhelm.  Honestly, I should have been in a mental institution with everything that was going on- but somehow I found a grace through it all.  I’m not saying I was perfect, but I was far better than the old version of me would have been.  So what saw me through?

10 Simple Steps to Overcome Overwhelm

Here’s 10 simple steps I hope you can apply if you’re currently feeling overwhelmed and a bit battered around by life

1. Stop

This is first and foremost.  Without creating time to breathe, step back and look at the big picture you’ll get into wheel spinning detail, and then progress to panic very quickly.

Get up from what you’re doing, break state- go to a café for a cuppa, go for a walk, take an exercise class, punch a cushion (not your spouse).  What you do doesn’t matter, that you change what you’re doing does.

2. Recognise its OK

Its important then to have a quiet little conversation with yourself to give yourself some support.  Tell your inner perfectionist to take a hike, and let your inner child know its perfectly normal to be overwhelmed and stressed when you have ALL THIS *$#! going on.

Sometimes reassurance that stress is a reasonable response is a good place to start.  Accept you’re not at your best, recognise its fine that you’re not, and for the love of God don’t start feeling like a failure.  Every normal functioning human being has cycles: times when they are great, and times when they are not so great at dealing with life’s adventures.  So this time is not so great. So what? That’s life!

3. Dump it out

Having given your inner child a little pep talk you’re now ready for what I call the dump.  Grab a fresh piece of paper and a pen (and a cup of tea- all this is to be done with much drinking of tea ;-).  Now, write down every little thing you have to do, that’s causing you stress, that’s eating at your attention.  Right down to the looming deadlines, the babysitting for Sis, the work to review and the dripping tap in the ensuite.  All these things are competing for attention right now.  Write them all down.

4. Best Friend Deleting

This doesn’t mean you delete best friends.  Though if they are the cause of the problem- well- perhaps!

Instead, this is a very specific approach to your list.  The first pass through the list is with your “Best Friend” Hat on.  Imagine you were your own best friend.  You are the best friend of the wonderful, talented, but currently overwhelmed person.  As your own best friend go through the list and cross off or delay anything at all that you can.

One of the secrets to overwhelm is that it is never interminable. Your current state of depleted functioning is just that- your current state. Tomorrow, or in three days, or next week you’ll be back to your normal self and be able to get 18 times more done than you can do today simple because you are feeling rubbish.  So delaying is often a fine strategy.

So with your best friend hat on, if you wanted to save this poor creature from unnecessary heart ache, what would you delay or delete altogether for them.

5. Best friend Delegating

Of what’s on your list now, what could you possibly give to someone else?  A staff member, a neighbour, a friend, your Dad?   Of course, we all know they wont do it as well as you, but lets face it, you’re not doing ANYTHING just now in this state, so anyone is a step up from you! Ask for help.

6. Refocus on the big picture

Sometimes we cause ourselves overwhelm when we are trying to fit a ridiculous number of teeny tiny tasks into an even teenier schedule.  But when you look at what your intention is behind the task, the task itself becomes defunct.

For example- I remember a time a couple of years ago when I really wanted to spoil my sister because she was feeling overwhelmed.  (Isnt that the way? We always overwhelm ourselves when trying to save others from overwhelm!)  So I thought I’ll cook her a meal and take it over to her, and be a listening ear for everything that was going on.  Great idea right?

Well, first I had to go and buy all the ingredients, and it was so busy in the supermarket, I left fuming.  Then I slaved away making this fancy boeuf bourgignon thing which took hours.  All the while I was getting more and more stressed because I hadn’t done what I needed to do at work.  The meal wasn’t turning out right.  I was getting stressed.  I had told Kath I’d be at her place at 7.  It was already 8 and BAM!- overwhelm struck.  After a moment of tears and tantrums, I took a step back from what was going on.

I realised my INTENTION was to be a listening ear for my Sis.  But instead here I was on the opposite side of the city, cooking something I had no idea how to cook- when it would have been far easier to drive over three hours earlier, buy a bottle of wine and pizza en route and chat.  Which fulfilled on the intention far better anyway!

So remember- what’s the big picture?  And is this task getting you closer or further away?  Ditch, delay or change the task accordingly.

7. Prioritise

By the end of this process you should now have a smaller list that is actually an adequate reflection of the intentions that are competing for your attention at present.  Now go through and prioritise.  Give each task a grade.

A= Absolutely has to happen today (challenge yourself on this- is anyone going to die?  Remember, you’re not at your best just now, you’ll get 18 x more done tomorrow!)

B= Brilliant if you could get it done today, but not essential to life.

C= We’ll “C” if we get to it today!

Then, for each A, assign a number from 1,2 3 and onwards in the order of how you’ll do them. Do the same for the Bs and the Cs

By the end of this process you know what you need to do.  It’s time to get back in action…

8. Make tea

(Self explanatory- you need lots of tea)

9. Eat the elephant one mouthful at a time.

You’ve heard the joke right?  How do you eat an elephant? One mouthful at a time.  So its time to start with A1. Do it.  Then A2.  Do it. Then A3.  Do it. And after each one TICK IT OFF AND CELEBRATE.  Give yourself acknowledgment and accolades and continue for as long as you can maintain your state.

10. Rest and reward

Its crucial that after an emotionally challenging day like this that you take some time to unwind.  A bath, a movie, a massage.  Whatever it takes to get you to a place where you’ll sleep well.  Remember – it’s not about time management; its about energy management.  So a small investment at the end of a big day pays massive dividends for the rest of the week.

If this has been useful, you might like my "Time and Energy Secrets Course" - check it out and let me know what you think.

So there you have it.  My 10 Simple Steps to Overcoming Overwhelm.  What do you think?  Do you have any secrets that you use to add into the mix?  Let me know below- and feel free to share this with your friends!

Posted in Energy Management, Joey's posts | Tagged , , | 8 Comments

Are Your Negative Expectations Limiting Positive Outcomes?

I’m sitting in Starbucks this morning on a rainy day in London reflecting on a conversation I had with one of my clients just before Greg and I left Melbourne last week.

She was telling me that she had spent the previous week dwelling on a difficult conversation she knew she needed to have with one of her clients. It was a conversation that she felt would be emotional and difficult for both of them.

Focusing on negative outcomes
Stressed ManShe’d spent some time preparing to manage the negative outcome she expected from the conversation;

  • Writing herself a script for how she would deliver the news
  • Role playing the conversation in her mind
  • Figuring out how to manage the anticipated conflict
  • And generally psyching herself up to make that call

Until she realised that she was focusing all her energies into an expected outcome but avoiding taking any steps towards an actual result!

If you are familiar with the Law of Attraction you’ll know that it states we attract what we expect and by focusing on a negative outcome, you are likely to attract a negative outcome.

Positive outcomes
Smiley FaceShe made a decision: instead of expecting the call to go badly, she began to imagine the conversation going well and ending positively. Then she picked up the phone and made that call.

And guess what? The call DID go well and there WAS a positive outcome!

It got me thinking… how many times do we put off doing something because we fear a negative outcome? If we’re honest we’ve all done it at some point… I know I have and I expect you have too?

Now think about situations you’ve gone into with positive expectations… did your positive thinking manifest into a great outcome?

You see, when you look back at times where you have put off a task, decision or conversation because of your inner fears for a bad outcome… doesn’t it feel like a lot of wasted time? The truth is, you are limiting your success when you spend time focusing on what you think might happen instead of getting it done and managing the actual outcome.

I’m not saying you should never prepare for worst case scenarios but don’t let yourself put off doing something to focus on negative outcomes. Take that next step in your lifestyle journey with positive expectations and you’ll discover you can manifest those beliefs into positive outcomes.

Can you relate to this? Leave me a comment and tell me about a time you feared an outcome or when you manifested a positive outcome from positive expectations?

Posted in Define Your LIfestyle, Energy Management, Flow, Inspiration, motivation | Tagged , , | 6 Comments